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Charge Departments & Accounts

Charge Departments

A cost centre or charge department is a department within a company that does not produce direct profit and adds to the cost of running a company (Source:-Wiki). In FIIX CMMS, charge departments are the cost centers that absorb the cost of maintenance, since the department getting charged for the work can differ from the department actually doing the work. For instance, the maintenance department does a $1,000 work order for the production department. The work order charge department dropdown is set to production, and $1,000 comes out of the production department's operating budget.

 

It is possible to report on charge department spends using the report module of the CMMS. Charge departments are also used for reporting services.

Examples of charge departments include:

  • Facilities
  • Production
  • Maintenance
  • Research and development
  • Marketing

Account Codes

Accounts specify what budget a purchase or transaction will count against. For instance, I have a WIDGET1 tied to an account called "recyclables". When I do an inventory report on my spend for the year, I can see how much movement or cost I've incurred against the "recyclables" account.

Both the charge departments and accounts dropdown fields can be found on the asset, scheduled maintenance and work order screens. If the charge department or account is set on the asset, it will propagate down to the scheduled maintenance and the work order. 

System administrators can add new 'charge department' and 'account' types in the lookup tables under CMMS Settings using the lookup tables procedure.

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